What Is GC-CAP?
GC-CAP (Gwinnett County – Contract Approval Process) is a County-wide workflow application used by departmental fiscal units to route and process contract actions. It supports the routing of Informal Contracts (≤ $100k), Informal Change Orders, Guaranteed Maximum Price (GMP) contracts, and Formal Contracts (≥ $100k). A single item can involve up to 15 roles from initiation through completion and finishes in DocuSign to capture required eSignatures.
Who Uses This Software?
Departmental fiscal units and related stakeholders involved in contracting activities (e.g., initiators, department approvers, budget/fiscal approvers, Purchasing, Legal, department directors, and other approvers as applicable).
Key Features
- End-to-end workflow for Informal Contracts, Informal Change Orders, GMPs, and Formal Contracts
- Role-based routing (up to 15 roles) with tasks, approvals, and audit history
- Integrated DocuSign eSignatures to finalize contracts
- Notifications and reminders to keep items moving
- Attachment support for contract documents and supporting materials
- Dashboards and tracking to monitor status and cycle times
Common Uses at the County
- Launching and routing Informal Contracts (≤ $100k) for review and approval
- Submitting Informal Change Orders for review and approval
- Processing GMP contracts for review and approval
- Collecting final eSignatures in DocuSign to execute the contract
How Do I Get This Software?
Access is provided to authorized staff involved in contracting activities. Use a web browser to access GC-CAP and sign in with County credentials. If you need access or a role change, submit a request through your department or the IT Service Desk.
Training & Help
- Contact the IT Service Desk if you have any questions.